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For instance, if five individuals are working on grant obligations, five individual Time and Effort documents should must be submitted by January 15 for their efforts from August to December.

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Yes. All cost sharing or matching obligations specified in the grant agreement or contract must be confirmed. The Time and Effort form serves to validate the effort expended and to verify that VU has met its obligations.

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Q6: Where & how to return the form?

The electronic form can be accessed on the Sponsored and Student Research website under the "Managing Your Grant" section. Once the forms are completed by the employee and PI, they are automatically filed. These forms will be stored electronically for annual audit purposes.

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It is advisable for the PI to discuss reporting requirements and familiarize the employee with the Managing Your Grant website before the grant work commences. The PI should share their grant number with the employee for reference when completing so it can be included on the forms.

Employees should be encouraged to set a recurring reminder in on their work calendar or personal cell phone to complete the form one week before each semester ends or when the grant work is complete. The PI should also remind employees to complete the form when before the due date.

Federal Requirements – Grant Time and Effort Reporting

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