Department: Technical Services
General Receiving Procedures (i.e. receiving Boxes)
DRAFT
Date: rev. 7 Aug 2006
1. Watch bulletin board for expected shipment information.
2. Check Revised: 3 Dec. 2019
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a. Check the mailing label on the package, |
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BEFORE you sign for any boxes. |
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a. Do b. Unless prior arrangements have been made, do not sign for boxes address addressed to departments or individuals who do not have offices in |
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in the CCLIR, even if the address is 1410 Chapel Drive. |
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b. Once you sign for a package c. Unless boxes are exceptional large and heavy, they should not be left on the floor. d. When there is a large delivery of Yankee GOBI boxes, ask the delivery personnel to take them to the cataloging specialist's area and place them there. d. For all packages whether they required a signature or were dropped off on the mail receiving table, follow the procedures below to get it delivered |
3. Ask delivery personnel to leave packages on the book receiving cart if it is from a book supplier, or the mailing table for all other packages. Unless boxes are exceptional large and heavy, they should not be left on the floor.
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delivered appropriately. |
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a. If the mailing label indicates, 'Library Receiving' on the label, regardless of a name, place the item(s) on the flat Book Order Truck in Technical Services. These boxes may include Standing Orders, GOBI Yankee PromptCat,, Amazon and Government Documents. |
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in the red container adjacent to the mail |
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table. |
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c. |
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If the mailing label indicates that |
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the package is |
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6. If the mailing label indicates that it is a “PromptCat” order, put the box on the “PromptCat” shelf unopened.
7. If the mailing label indicates “Library Receiving” and it is not from a book supplier:
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a. Open the box. It is okay to open a box when the label has “Library Receiving” on it, |
even if there is another person’s name on it as well.
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b. Check not from a book supplier (Staples, Demco, etc.), check the 'Deliveries' folder on the mail rolling cart to see what other deliveries are expected. |
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If some items are on backorder, note that on the slip and place it back in the deliveries folder. The completed packing slip and any invoices |
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c. Check the white board to see what who gets what. Notify those individuals. Follow the |
procedures in #4 above. Make sure you erase the appropriate items off the board.
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d. If the items are for our unit (not individuals in our unit) notify Stacy Fellers and she |
will put them away. If Stacy is absent, put the items in a box by her workstation
8. If the mailing label indicates “Library Receiving”, the package is from a book supplier, and it does not indicate “Standing Order” or “PromptCat”, put it on the book receiving cart. See procedures for Receiving Books.
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go in the acquisition specialist's folder with the date and your initials written on it. |
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a. Call or email the person or the departmental contact to tell let them they have a package, or simply |
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know that a package addressed to them had arrived and to pick it up from the mail area in Technical Services at their earliest convenience. You also can simply deliver the package to that person’s office if |
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you choose to do so. |
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b. If the package is too large to deliver on the mailing cart or to take to the Help Desk |
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Write the person's name and the date on the package/box and place it on the cart underneath the mail table. |
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c. If the package is small enough to fit on the mail cart, and the person who ordered it |
can wait until the next mail delivery, put in on the bottom shelf of the mail cart,
or in their mail folder if it fits there.
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d. Check the white board and erase the listing for the expected itemthis package was an expected delivery as indicated in the delivery folder, then recycle that paper. |
Revised June 22, 2006, Rachael Holley
Revised July 26, 2006, D. Resetar
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