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Procedure: Purchase on Demand
Rev. 8 October 2008
Rev. 6 September 20127 August 2014
Rev. 18 March 2016
Rev. 1 August 2018
Rev. 5 November 2020
Rev. 18 January 2022
Purpose: This procedure describes how we will implement our Purchase on Demand policy
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Required Knowledge/Skills: Basic understanding of bibliographic records. Knowledge of ILLIAD, OCLC Connexion, and MillenniumSierra.
Equipment/Supplies: Networked PC loaded with the above software.
Procedure (**Law Note Below) :
1. When a request comes in that meets the publication date guidelines of the Purchase on Demand (PoD) policy, those items will be automatically routed to a PoD queue within ILLiad.
2. The ILLM will check catalog holdings in Sierra prior to any purchasing to be sure that the title has not been ordered. The ILLM will then check availability of title in e-book format through Summon
3. Assuming the request meets all of the guidelines listed in the PoD policy, the Interlibrary Loan Manager (ILLM) will order a copy of the item from Amazon, GOBI or another vendor, charging . Purchasing from Amazon is the preferred choice for a print copy. If the print book exceeds the $150 limit, availability of an ebook through GOBI will be checked. For Amazon purchases, charge the item to the ILL department credit card. The shipping label must indicate that the book is to be delivered to the Interlibrary Loan (ILL) office.
4. If the item does NOT meet the PoD policy criteria, the ILLM may attempt to get the request via regular ILL assuming it meets ILL criteria.
5. When the Amazon order is placed, the ILLM will make brief bib and order records within Millennium Sierra for the item, entering the fund code “ill” and leaving the received date field blank. To do this:
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• For a DVD order from Amazon, type illdvd.
• For a book order for Law, type lawillbook or select from list. • Type enter.
• The 949 fields may be edited for other material types and vendors. Check Millennium Sierra for the correct codes.
d. Reformat the record by clicking on the Reformat icon.
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• If a book could potentially go into the Stager collection, the ILLM should consult with the appropriate liaison (Jon Bull). If it is decided that it should be a Stager book, make an indication of that in a note within the order record.
8. The Technical Services staff will receive and catalog the item just like any other purchase.
9. If item belongs to the law library then place item with order number in campus mail to the attention of Gail Hartzell for cataloging.
Department: Interlibrary Loan
Policy: Purchase On Demand Criteria
30 September 2008
Rev. 6 September 2012
Many libraries will not lend recent imprints. Rather than have our patrons wait until we can find a library to fill these requests, the library is developing a Purchase on Demand program. Valparaiso University’s Purchase on Demand pilot project will begin began September 2008. When patrons request new items published in the current or previous two calendar years, those items will be purchased through Amazon instead of going through normal ILL borrowing, assuming the requests meet the following criteria.
Not Allowed
• textbooks (if in doubt, call you can search the bookstore's website to verify see if a book is required for a class)
• dissertations• test prep materials
• computer manuals
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• obvious popular titles that we wouldn't collect anyway (e.g. 3-hour diet: how low-carbs make you fat, or The Automatic Millionaire Workbook)
• Books we already own as ebooks; if the patron wants print; just order through normal ILL
• Self-published books
Years Allowed
• Current calendar year plus two three previous calendar years (ex. In 20082014, 20062011-2008 2014 books will be purchased; changed from two years to three in August 2014)
Price/Format Restrictions
• price limit: $100 for Christopher Center, $200 for law library items (per Mary Persyn)$150
• English-language materials only
• Paperback is /ebook are the preferred formatformats
• Fiction, DVD/VHS are allowed, purchase DVD if available according to Acquisitions policies.
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