Department: Metadata Technical Services
Procedure: Cataloging Works by Valparaiso University Authors
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Required Knowledge/Skills: Ability to edit bibliographic records on OCLC and download them to MillenniumSierra. Ability to download OCLC authority records to MillenniumSierra. Knowledge of how to use authority records to set up author entries.
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a. If there is no order record and the Valparaiso University author publication is a gift, catalog according to the instructions on the book |
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book processing slip. |
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b. If the Valparaiso University author publication is a gift and there is no book processing slip, contact the librarian of that subject area for further processing instructions regarding source or disposition. |
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dc. If the Valparaiso University author publication was ordered from the 'subject' fund, catalog for the general collection. |
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d. If the Valparaiso University author publication was ordered from the 'Archives' fund, catalog for Archives, then give to |
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technical services to transfer
to the ASRS |
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fe. If the Valparaiso University author publication is spiral bound, catalog for and retain in Archives. Do not transfer to ASRS. |
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•Supporting assessment in undergraduate mathematics (b15097894). In this case, Professor
William Marion served as both an editor, and a contributor of one case study. The case
studies were too short to warrant a full 505 field, so only a partial contents note was
included, and the author/title entry added. His editorial role is highlighted in the 590
note.
•It's a wonderful life : a memory book / Stephen Cox (b14980642). In this case, most of
the book was written by Stephen Cox. For this reason, the contents note includes only
chapter titles and not authors. However, one chapter was written by Professor Phil
Potempa. This is highlighted in the 590 note, and the author/title added entry was
added.
•It's a wonderful life \[videorecording\] (b14576338). In this case, the actress Beulah
Bondi already had an added entry for her role in the film. The 590 note was added.
•Public enemies \[videorecording\] (b15646737). By the time this movie was made, Phil
Potempa was no longer adjunct faculty. However, he remains an alumnus. While his role
in the film was minor, it is still acknowledged by the 590 note and an 7XX added entry.
•The beautiful music all around us : field recordings and the American experience /
Stephen Wade (b16149713). In this case, alumnus Jess Morris contributed a performance
to the sound recording that accompanied the book. He still counts as an “author” to
this “publication” for our purposes. His role is acknowledged by a 590 note and a 7XX
field. Note the appropriate use of the subfield 4 in this record.
•Count Luckner, the Sea Devil, by Lowell Thomas (b10246782). In this case, Lowell Thomas
is the only author. Only the 590 note is needed.
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1. For books going into the ASRS:
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a. Attach the barcode to the back inside cover of the book or on the front cover if book is in a pam binder.
b. Write the last five digits of the barcode onto the top of an acid free strip.
c. Attach the title label to the acid free strip under the barcode numbers and place in the book.
d. Tattletape and stamp as usual.
e. Attach call number label to the spine of the book. |
2. For all other books: tattletape, stamp, add call number label and barcode as usual, see "Procedures for Adding Items into the ASRS"