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Hourly employees need to enter their start and end time for each work day to be paid appropriately. The two week pay period begins on Sunday at 12:00 am and ends 14 days later on Saturday at 11:59 pm. All employee time must be entered by 9:00 am on the Monday after the end of the pay period, and supervisors must approve time entered by 12:00 noon on the Monday after the end of the pay period.

Logging in

• Log into Self-Service at datavu1.valpo.edu using your ValpoNet username and password

Find your time-entry screen

• Select the Employee menu

• Select the Time Entry menu

Select the week and position for inputting your time

• Both weeks of the pay period will appear, with your job/position to the right.
• If you have more than one position for the University, both positions will appear on the first screen

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• You can change weeks using the right and left arrows
• After selecting a week, each of your jobs/positions will appear, with their respective time entry fields

Input your start and end times

• For each day worked, enter your start time(s) and end time(s) for hours worked.
• Time can be entered either by typing directly in the field, or by clicking the field and selecting the time from the drop-down menu

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• Your total hours will show as subtotals by day, by position, and as a grand total.

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PaidLeaveTime PaidLeaveTime

Enter Paid Leave Time

• Select the blue Additional Time button in the lower left corner of your screen.
• You may also view your Leave Balances using the link in the upper right corner

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• After selecting the type of Leave, input the number of hours of leave you would like to take on the date the leave is to be taken.
• Your timecard will not have a subtotal for your hours actually worked, your hours of each Leave Type, and your total hours to be paid for the week.

Submit your timecard for approval by your supervisor

• After you have entered all of your hours for a given week, click the blue Submit for Approval button to submit your timecard for approval by your supervisor.
• If you have more than one position, you will need to submit the timecard for EACH position.

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• If you realize you made a mistake or omission in reporting your time prior to the timecard deadline (9:00 am Monday after pay period ends) click Return Timecard for Edit.
• This will send a notification to your supervisor that you have unsubmitted your timecard.

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