Instructions for Maintaining Time and Effort Records
Overview
In compliance with federal regulations (The Office of Management and Budget 2 CFR Subpart E, Part 200.430), Valparaiso University requires all employees whose salaries and wages are associated with federally sponsored grants to accurately maintain records of their time and effort. This documentation is crucial for compliance and for providing evidence during a federal audit.
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At the end of each semester, employees must complete the online Time and Effort form if any of their paid hours
were dedicated to external federal grant (fund 26) tasks, either charged directly to a grant or considered part of a
cost share/match. You may be required to complete a Time and Effort form for private (fund 25) and state (fund
27) grants as well if a manual journal entry is needed to reclass some of your wages to a grant or if part of your
salary is being used to cover a required cost share match. The process is as follows:
Access the Online Form: Begin by filling out the form electronically.
Forwarding: Once completed, the form will be automatically routed to the confirmer specified by the employee.
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