Procedures for new Hires and Departures
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All Library employees need S:\CCLS (read-write) access at a minimum. Jessica places these access requests with IT. Supervisors should work with Jessica to help determine which older folders are necessary.
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If the new hire needs to be able to post to our Facebook Account, they need to do two things before they can be added. 1) They must become a fan of our FB page first or else there is no way to add them as a content author. 2) They must notify one of the page managers (currently Trisha, Rachael, Jon and Ruth) of the email address they use to access FB.
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Librarians will need permissions with the calendaring system, EMS: https://valpo.emscloudservice.com/EMSWebApp/ . The desktop app is not needed. Contact Mary Akers and ask for the new librarian to be setup with the librarian profile. To determine whether settings are correct, the new hire should log in after access has been granted and make sure that under "Create a Reservation"→ "My Reservation Templates, the "CLR- Librarian Instruction Space" template appears.
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I've set you up with access to the two internal library news minutes blogs. You must be logged into your Valpo account to access these. The primary blog It can be found here: https://vulibrarymeetingnotes.blogspot.com/.
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We
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post
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all
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meeting
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notes
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to this blog,
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as
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well
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as occasional general announcements.
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If you post something there, please send an email to librarystaff@valpo.edu to direct people to the blog. A short message like this works well: "\[Name of committee /topic of post\] minutes have been posted to the blog: https://vulibrarymeetingnotes.blogspot.com"
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You also now have a FOLIO account. Your username is ZZZ. You will receive a FOLIO password reset email during your training, and the link will expire after 10 minutes.
If you have problems with accessing any of these accounts, let me know.
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