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After an applicant has been identified as a potential incumbent, the department head /or their designee is required to check the applicant's professional and personal references.

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*Please note that reference checks and a check with the internal candidate's current supervisor must also need to be conducted on an internal candidate who has been identified as your potential new employee.

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• To initiate the background check, contact Human Resources via email at Human.Resources@Valpo.edu
• Include the following information in your email:
  • Applicants full name
  • Applicants email address
  • Department
  • Is driving an essential job function?
• Department The department head/their designee is to inform the applicant of the background check process.
  • Applicant will receive an email from the University’s Human Resources department containing one question.
  • Human Resources will initiate the background check once the applicant responds to the email and answers the question.
  • The applicant will receive an email from a company called HireRight and must follow the instructions included in the email to authorize and complete their background check.
    • Instruct applicants to check their spam folder if they do not see any emails.
• It can take up to two weeks to complete the background check process.
• Once the process is complete, Human Resources will contact the department and inform them if the candidate’s background check meets University standards.

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• New hire
  • Submit a completed and signed Notice of Employment form Widget Connectorurlhttp://youtube.com/watch?v=qqLYcWrX9kg
• Current Employee
  • If your applicant is a current VU employee who will be transferring positions, submit a completed and signed Change of Information form. 

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• A job offer cannot be made until the applicant has passed his/her background check.
• The Upon receiving the Notice of Employment form, the Office of Human Resources will submit the Notice of Employment form it to the Finance Department for approval upon receiving it.
• The Office of Human Resource Services will generate an offer letter upon receiving Finance's approval.
  • Name and address of candidate
  • The official title of the position
  • Start date
  • Compensation
  • Any other special circumstances (e.g., paid moving expenses)
• Human Resources will send a copy of the offer letter to be reviewed by the department before sending the offer letter to the applicant.

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