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*Please note that reference checks also need to be conducted on an internal candidate who has been identified as your potential new employee, as well as checking with the internal candidate’s current supervisor.
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5: Background Checks
Background checks are required on all new hires prior to employment.
- To initiate the background check, contact Human Resources via email at Human.Resources@Valpo.edu
- Include the following information in your email:
- Applicants full name
- Applicants email address
- Department
- Is driving an essential job function?
- Department head/their designee is to inform the applicant of the background check process.
- Applicant will receive an email from the University’s Human Resources department containing one question.
- Once the applicant responds to the email and answers the question, Human Resources will initiate the background check.
- Applicant will receive an email from a company called HireRight and is to follow the instructions included in the email to authorize and complete their background check.
- Instruct applicant to check their spam folder if they do not see any of the emails.
- It can take up to two weeks to complete the background check process.
- Once the process is complete Human Resources will contact the department and inform them if the candidate’s background check meets University standards.
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6: Hiring Forms
The department head/their designee is to submit the appropriate form to Human Resources.
- New hire
- Submit a completed and signed Notice of Employment form via email to Human.Resources@Valpo.edu.
- Current Employee
- If your applicant is a current VU employee who will be transferring positions, submit a completed and signed Change of Information form via email to Human.Resources@Valpo.edu.
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7: Offer Letter
- A job offer cannot be made until the applicant has passed his/her background check.
- Upon receiving the Notice of Employment form, the Office of Human Resources will submit the Notice of Employment form to the Finance department for approval.
- Upon receiving Finance's approval, the Office of Human Resource Services will generate an offer letter.
- Name and address of candidate
- Official title of position
- Start date
- Compensation
- Any other special circumstances (e.g. paid moving expenses)
- Human Resources will send a copy of the offer letter to be reviewed by the department before sending the offer letter to the applicant.
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