...
| Panel |
|---|
|
• Unroll and flatten maps under large red books on top of map cases (this should be done for at least one day – some maps may need more time.)
• Folded maps should be unfolded to desired size and flattened, too. |
Processing
1) GOVERNMENT DEPOSITORY ITEMS
| Panelpanel |
|---|
| title | Government Depository Items |
|---|
|
• Check off maps on shipping list or record on shelf list as noted below.
• Stamp maps and shipping lists with Depository date stamp.
• 1:24,000 TOPOGRAPHIC MAPS I 19.81: Shipping list included with maps. File in appropriate drawer – alphabetical by state and then by map name. Discard older edition if replacing with new. DO NOT DISCARD OLDER EDITIONS FOR INDIANA, MICHIGAN ILLINOIS, KENTUCKY OR OHIO. Keep all maps of these states for historical purposes.
• CENSUS C 3.62/2: Record on shelf list. File. Do not discard older editions.
• CIA PREX 3.10/4: Record on shelf list. 3-hole punch maps that are 8.5” x 11” and file in Map binder in Reference Room. Do not discard older editions. Larger CIA maps are filed in appropriate geographic map folders.
• HYDROGRAPHIC CHARTS C 55.418/7: Shipping lists come separately. Fold in half, if very large. Place form stamp on back of map. Fill in information (scale, type-hydrographic, title, area.) Use black pen or felt tip marker (do not use red.) With a highlighter, write the number of the chart (found on the front of the map in small black print) on the back of the map. Superseded (see below for definition).
• NATIONAL FORESTS A 13.28: Record on shelf list and assign a folder name (use Map Index for this – don’t add the section and folder number as those may change.) File by name of forest. Superseded.
• WORLD AERONAUTICAL CHARTS TD 4.79/14: Record on shelf list. File in gray box marked “Aeronautical Charts” that is on the last shelf of the Reference area. Do not unfold. Superseded.
• Most other maps: stamp with form stamp on back of map and fill out information and assign a folder name (use Map Index for this – don’t add the section and folder number as those may change.) |
2)NON-DEPOSITORY ITEMS
| Panel |
|---|
| title | Non-Depository Items |
|---|
|
• Stamp with VU date stamp.
• Check off on order form, if applicable.
• On back, stamp with form and fill out information and assign a folder name (use Map Index for this – don’t add the section and folder number as those may change.) |
...