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• Unroll and flatten maps under large red books on top of map cases (this should be done for at least one day – some maps may need more time.)
• Folded maps should be unfolded to desired size and flattened, too.

• Superseded maps are new editions of maps already in the collection.
• Depository maps that are superseded are pulled and recycled or thrown away.

• On shipping list, write ‘M=‘ with the number of maps received, and ‘SM=‘ with the number

number of superseded maps on the shipping list. Then transfer those numbers into the Map

Statistics Log under ‘All maps received’ for the appropriate month. Three-hole-punch

the shipping lists and add them to the Map Statistics binder. These shipping

lists and the shelf list constitute our ‘to the piece’ level of

• ‘Discarded’ in the Statistics Log will be recorded if a map is removed from the
collection.
• The ‘Net’ is the total of ‘All maps received’ minus ‘Supersedes & discards’. The Net is
recorded in the Yearly/Monthly government documents statistics in G:Moe/Admin
/Statistics/Govdocs/(fy)