Procedures for creating original records in Galileo Sierra for Chinese books
Department: Cataloging
Procedure: Creating Original Records in Galileo
Sierra for Chinese Books
6/26/2008
Purpose: This procedure describes how to create records in Galileo Sierra for Chinese books when no OCLC copy is available.
Overview: We do not have the expertise to meet OCLC requirements for create records for Chinese books in OCLC. However, with the help of a native Chinese speaker, we can create records directly into GalileoSierra. The directions below are intended for the native Chinese speaker. The template they use has most of the correct MARC tags in place for them to provide basic descriptive cataloging. The records are suppressed from public view. After the descriptive cataloging is done, a professional librarian will review the record for MARC coding, verify author and series entries, add subject headings and assign a classification number.
Required Knowledge/Skills: Ability to read Chinese characters and Pinyon, and to translate Chinese characters into Pinyon. Also, knowledge of Millennium Sierra cataloging for creating records.
Equipment/Supplies: PC with Chinese login to MillenniumSierra.
Procedure
Create Descriptive Catalog Records on GalileoSierra
General Guideline: If you have any questions or concerns at any time while working on this project, ask a Prof. Resetar, Prof. Hogan-Vidal or Prof. Umbach for help. Work slowly and accurately.
1. Use either of the two center workstations in the U-shaped work area in Room 172. The VU tag numbers are: #018624 and #018629. Login in the network using your Novell login. Click on the Millennium Sierra icon. Millennium Sierra will ask for a login and password. Use Chinese for both. Millennium Sierra will then ask for your initials and password. Enter your Galileo Sierra initials and password.
2. Click on the “New” icon at the top of the screen. This login is set up to automatically bring up the templates for Chinese books. You should then be looking at a screen with a template for the bib record.
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12. Series statement (440 field): Enter the series statement as it appears on the piece.unmigrated-wiki-markup
13. Bibliography note (504 field): If the book has a bibliography, use whichever of the two examples below is most accurate: List of author’s works: p. \[inclusive pages\] Includes bibliographical references (p. \[inclusive pages\])
14. Local note (590 field): This is where you describe the contents of the book in your own words. The librarian will use your description to add subject headings and assign a classification number. The first word your description should indicate whether the book is fiction or non-fiction.
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21. Check your work before exiting the record. Click on the “Close” icon to exit the record. If you forget to save at the end, Millennium Sierra will remind you to do so. Make sure you do!
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