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Panel
titleOrder Record: Receiving the material

a.  Type “T” in the RDATE box to enter the current date.
b.  Vendor Field: Make sure the vendor code matches the company on the invoice.  If the item comes from a different vendor than indicated in the order record, call the Acquisitions Specialist for help and advice.
c.  Status Code: If the Status code is o (on order) proceed to #6. If the record has a status code other than o, look for another order record. If you cannot find one, call the Acquisitions Specialist for help and advice.
d.  Received Date Fields: It should be blank. If it is not, look for another order record with the same title. If you can’t find one, call the Acquisitions Specialist for help and advice.
e.  RACTION field: Take note if RUSH or Replacement is in this field.

a. On the invoice, write the received date and your initials. Put the invoice in the Acquisitions Specialist’s mailbox once you have received all the items from the receiving boxes.
10.  If you are trained to catalog, go to the procedures for searching OCLC and Cataloging Printed Monographs with DLC Copy in OCLC.  For non-DLC/member input OCLC records, follow the directions below and forward the item on to the appropriate staff person to catalog.
      

Panel
titleFor Non-DLC / member input OCLC records

Complete a “(yellow) Receiving/Searching Slip” with:
--the received date.
--the suggested OCLC record
--the bib record number (shown in left corner of the bibliographic record starting with a .b)
--the title
--the format if the item is not a book.
--note on the slip if this is a replacement, added volume, reference, or a second copy.
--check the order record box if there are notes in the order record the cataloger needs to see.
--any additional notes from the order record that would be helpful to the cataloger needs to see.
--a note if the item is a 'RUSH' 

1011.  Save and close the Sierra record.

11. If you are trained to catalog, go to the procedures for searching OCLC and cataloging. Otherwise, set the received items aside for OCLC searching and distribution.

12. 12.  On the invoice, write the received date and your initials. Put the invoice in the Acquisitions Specialist’s mailbox once you have received all the items from the receiving boxes.

13.  When all receiving is done, discard plastic and non-recyclable packaging materials. Put packing paper in an office recycling bin. Flatten boxes and take to the recycling dumpster.Rachael Holley, revised June 28, 2006
Donna Resetar, revised August 29, 2006Donna Resetar, revised 22 January 2015

Procedure: Rush items, including for Course Reserve or with patron holds.

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2. Fill out a Pink Rush Cataloging Slip. You need not include the telephone number for the person who needs to be notified, but the rest of the information is importantto include all the information, especially the course name and needed semester Course Reserves. For newly received items, you can use the Rush slip as the “Receiving Slip” and note the bib, order & OCLC numbers on this slip. 

3. Search for OCLC for cataloging copy if this has not already been done.

4. If  If you are trained to catalog, go to the procedures for searching OCLC and editing records. Otherwise, Cataloging Printed Monographs with DLC Copy in OCLC.  For non-DLC/member input OCLC records, follow the directions below and forward the item on to the appropriate staff person to catalog. For newly received items, the Rush slip along with “Receiving/Searching Slip” should be placed in the book before placing on the cataloging librarian's 'Catolog Purchased New Book' shelf.

5. Try to find someone to process Process the item (tattletape, stamp & label) before the end of the working day. If the item is for reserve, it should be processed as soon as possible.

6. After processing, someone should take the item with the pink RUSH slip still in it to the main circulation desk and hand it to a circulation manager.

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Rachael Holley, revised June 28, 2006
Donna Resetar, revised August 29, 2006
Donna Resetar, revised 22 January 2015
Stacy Fellers, revised 31 October 2019