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Overview: Personal copies of articles can be brought in as items to be placed in files. Records will have to be created in Millennium Sierra so that they may be loaned out to patrons.
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Equipment/Supplies: Item(s) professor would like placed On Reserve, Printed email Course Reserve Request form or hand filled out Christopher Center Reserve Request Form, Manila reserve file folders, Millennium Sierra access
Procedure
1. Take the appropriate amount of file folders located on the North wall shelves under the Indianapolis Museum of Art Van Gogh print. Depending on number of copies use the following numbered files:
a. Single Item items will use files file folders 01-199
b. Items with a second copy will use files file folders 200 – 299 (Two files with each the same number, with one being a marked c.2)
c. Items with a third copy will use files file folders 300-399 (Three files with each the same number, with one being a marked c.2 and one being a marked c.3)
d. If there are more than 3 copies of a single the same item, place the extra copy in a secure location. If there is a situation where all three
copies of the item are out for extended periods of time, addition copies the additional copy(s) can be added later using the same file number and higher c._
numbers.
2. Consult either printed email Course Reserve Request form or hand filled out Christopher Center Reserve Request Form filled out by Prof/TA.
3. Open Millennium Sierra Circulation.
4. Using slide bar on left of Millennium, choose the “Course Reserves” button located at the very bottomthe drop-down menu on the upper right corner of the Sierra screen, choose “Course Reserves”.
5. Access correct record, denoted on Request Form by either:
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6. After you have selected the correct course or name, click the button marked “Select” located on the middle-right portion of the Millennium Sierra screen.
7. Click the button marked “Add Item” located in the middle of the Millennium Sierra screen.
8. Click the “New” icon located in the upper middle of the Millennium Sierra screen.
9. Select the template “morsv: Main Resv File Bib” by using the slide bar located on the left side of the pop up window.
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11. When the "Cat Date" box pops up click "next" DO NOT ENTER A DATE.
12. Enter “c Call #” as the word ‘File’, a delimiter and lower case a (ie:‘|a’) and the number of the chosen file. (ie: File|a300).
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14. Enter the author’s name: last name first, first name last. (ie: SmithBowie, JohnDavid). If there is no author leave blank.
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a. If there is a current item in the collection with the same or similar title, a “Duplicate Records Found” screen will pop up. As long as the other item is not a file as well, click the “Close” icon located in the upper left right of the Millennium Sierra screen.
18. If the item has addition authors, enter the author’s name: last name first, first name last. (ie: SmitheBowie, JohnDavid). If there is no author leave blank.
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a. If the item has more authors, click the “Insert” icon located in the upper right of the Millennium Sierra screen.
b. Change the drop down menu to “b Add Author”.
c. Enter the authors name, last name first, first name last. (ie: SmythBowie, JohnDavid).
d. Click the “OK” icon located in the lower right of the pop up screen.
21. Click the “Summary” icon located in the upper middle right of the Millennium Sierra screen.
22. In the “View” drop down menu located in the middle upper right of the Millennium Sierra screen, chose “I Item”.
23. Click on the “Attach New Item” icon located in the middle center of the Millennium Sierra screen.
24. Click the “OK” button to choose ‘Single Item’ in the pop up window.
25. Select the template “morsvi: Main Resv Item” by using the slide bar drop-down menu located on the left side of the pop up window.
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a. Click the “Save” icon located in the upper middle of the Millennium Sierra screen.
b. Choose the “Add Item” button located in the middle right of the Millennium Sierra screen.
c. Verify that “Location” is set to “cresg” and loan period is correct.
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a. Choose the “Summary” tab located in the middle center left of the Millennium Sierra screen.
b. Click on the “Attach New Item” icon located in the middle center of the Millennium Sierra screen.
c. Click the “OK” button to choose ‘Single Item’ in the pop up window.
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h. Click the “Save All” icon in the upper left of the Millennium Sierra screen.
i. Click button marked “Add Selected Item(s)”.
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35. Choose the “Closed” icon located in the upper right of the Millennium Sierra screen to exit course record.
sam liz Updated 710/526/201719