...
1. When a request comes in that meets the publication date guidelines of the Purchase on Demand (PoD) policy, those items will be automatically routed to a PoD queue within ILLiad.
2. Assuming the request meets all of the guidelines listed in the PoD policy, the Interlibrary Loan Manager (ILLM) will order a copy of the item from Amazon, charging the item to the ILL department credit card. The shipping label must indicate that the book is to be delivered to the Interlibrary Loan (ILL) office.
3. If the item does NOT meet the PoD policy criteria, the ILLM may attempt to get the request via regular ILL assuming it meets ILL criteria.
4. When the Amazon order is placed, the ILLM will make brief bib and order records within Galileo for the item, entering the fund code “ill” and leaving the received date field blank. To do this:
a. Open OCLC Connexion and login.
b. Search in Connexion by cutting and pasting the ISBN from the Amazon record into the OCLC search box.
• If the search results in more than one hit, choose the most complete record, or the one with Encoding level 1 or I.
• If all records have the same degree of completion, choose the one with the most holdings.
• If all records have the same number of holdings and the same degree of completion, choose an individually created record over one that is batch loaded.
c. Add the correct 949 field to the OCLC record. Type <ctrl>u to bring up the “constant data” dialog box.
• For a book order from Amazon, type illbook.
• For a DVD order from Amazon, type illdvd.
• Type enter.
• The 949 fields may be edited for other material types and vendors. Check Galileo for the correct codes.
d. Reformat the record by clicking on the Reformat icon.
e. Download the record by typing <F5> or clicking on the download icon. Check the download screen carefully to make sure the record downloaded successfully, that Galileo did not report any duplicates, and that you did not overlay on another record.
5. Once the item arrives, it may be processed like any other ILL borrowing request. Because there is no lending library, the ILLM must put in a due date, or else the patron will not receive overdue notices.
6. After the patron returns the item, the ILLM will flag it with the Galileo order record number and put it on the receiving truck in Technical Services.
o If a book could potentially go into the Stager collection, the ILLM should consult with the appropriate liaison (Rob Vega). If it is decided that it should be a Stager book, make an indication of that in a note within the order record.
7. The Technical Services staff will receive and catalog the item just like any other purchase.
...