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Upon receipt, the CCLS Dean’s Administrative Assistant will forward ONLY THE E-MAIL content to the all-CCLIR staff mailing list, which should include all units in the building: CCLS, IT, Grinders, Writing Center, Academic Support Services, Access and Accommodations Services, and VITAL. Supervisors who have student assistants in those departments should share this information with the student assistants as appropriate.
The Dean will determine if the incident warrants heightened awareness, and if so, will direct appropriate persons to view the appropriate folder in the S:\CLR Security\ folder. Circulation Managers will not be able to share the contents of that folder with anyone who doesn’t have the Dean’s direct permission.
Following resolution of the situation, creating the incident report is the primary task. If it is helpful to have video, photos, or other type of documentation for the report’s context, searching for or acquiring that should take place after the report has been sent to Library Administration.