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Step 9: Look at the gold Archival Materials Processing Slip for directions on where to write the ASRS number. If the 'Write ASRS number on acid free slip' line is checked then write the last five digits of the item's barcode on an acid free slip and place inside the book. Ask the labeling person to print out a title label and then attach it to the acid free slip. If that box is NOT checked then write the barcode's last five digits on top of the book.
Step 10: If no further processing is needed, place the book on the 'Archives' area of the book truck that goes to Circulation.
Procedure for Adding Items into the ASRS from Reference (CVU)
Step 1: Open Millennium Cataloging.
Step 2: Open the item record to be transferred; Change the status of the item from 'Library use only' o to 'Available' -.
Step 4: Close the record.
Step 5: Open Millennium Circulation; click on the ASRS tab on the bottom of the left toolbar.
Step 6: Under the Add/Remove section of the screen, make sure the radio button is on “Add items to ASRS location” and the drop down menu is on
'cars1'.
Step 7: Change Source tab to “Scan”.
Step 8: Scan the barcode of the item you wish to be added to the ASRS. A confirmation will appear below the Source area. (Note: If adding the item failed, it is because the record is still open. Close the record then scan the barcode again.)
Step 9: Remove all Reference stickers/tape and cross out any “non-circulating” stamps.
Step 5: If you are adding materials from Archives to the ASRS, go back to Millennium Cataloging to edit the item record. Change IMESSAGE to "m" (check message). Add a note field in the item record tagged m (Message) and add "Return to ASRS". Write the last five digit of the barcode on a acid-free strip.
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