Department: Technical Services
Procedure: Adding items into the ASRS
30 July 2009
Purpose: This procedure describes how to put items into the ASRS
Overview: The three basics steps are to 1) process the materials, 2) update the item record status code, and 3) transfer the record to the HK database. The transfer process allows you to change the location code in the item record at the same time.
Required Knowledge/Skills: Knowledge of Millennium Cataloging Software
Equipment/Supplies: PC with network connection, Millennium Cataloging Software.
Procedure
Step 1: Remove all location stickers and tape (ex: Reference) and cross out any “non-circulating” stamps.
Step 2: With a black magic marker, write the last 5 digits of the barcode on the top of the book to be added into the ASRS.
Step 3: Open Mil Cat. In the item record, make sure the status of the item is – for available and not o for library use only. Close out of the record.
Step 4: Open Millennium Circulation, click on ASRS mode on the left toolbar.
Step 5: Under the Add/Remove section of the screen, make sure the radio button is on “Add items to ASRS location” and the drop down menu is on cars1.
Step 6: Change Source tab to “Scan”.
Step 7: Scan barcode of item you wish to be added to the ASRS. You should then see confirmation that the item was added.
Step 8: Take books up to Circulation and put on book truck labeled AS