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7. Check Summon in a week to see if the new records are there and the deleted records are gone. Do not check every record; just check one or two additions and one or two deletions.
8. If all the records are as they should be, make a subset of the list of just the records coded with Bcode d or OR w.
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a. Name the file “MULTI. Deleted from Summon date”
b. Empty the original list |
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a. As an extra precaution, output the OCLC number to OCLC to remove holdings. See separate procedure.
b. .
i. Sort the list by item record location (79) to investigate if any item records are still attached.
ii. Sort the list by order record location (02) and remove any order records from the list.
iii. Sort the list by check-in record location (40) and check to see if any check-in records are still attached.
b. Export finished list, click apply saved export
i. Find the saved export “CLR- Batch Delete OCLC” (#28)
ii. Save file to desktop
iii. Select “Ok”
iv. Open Connexion, and click on “Batch”
v. Select “Holdings by OCLC #”, click “Browse” and locate the file that was saved on the desktop
vi. Click “import” and select yes on the dialog box “Do you want to delete the original file” (this only deletes exported file on desktop”
vii. Select “Delete Holdings” and press “Ok”
c. Delete the records from Millennium using the list.
i. Under “Cataloging” module, choose “Delete Records”
ii. Change box to “Review” and select the list . See separate procedure“MULTI. Deleted from Summon Date”
iii. Click “Start” and choose the option “Delete the listed bib record only”
iv. Click “Delete” and “Yes” on the two following dialog boxes confirming the records can be deleted. |