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Valparaiso University uses Acalog and Curriculog by Modern Campus for catalog and curriculum management. Acalog is the software used to display catalog information online. Curriculog automates the process of curriculum change approval, helping Valpo to approve course and program changes and improve communication about the curriculum across campus. This article explains the process for proposing a change to a course or program through Curriculog and tracking its progress through the workflow.
Step-by-step Guide
Does this catalog edit need committee approval?
The Faculty Handbook defines the edits that must get internal governance approval before they can be published and go into effect. In Curriculog, changes to course and program details are automatically routed to internal governance committees for review. Proposals categorized as "Other" that include "Catalog Change (Not Course or Program Change)" in the title have the following question, which determines the approval workflow:
Is this catalog change proposal related to a university policy or subject under the purview of the Educational Policy Committee as defined in the Faculty Handbook? a) educational objectives and goals, the general education curriculum, curricula of the undergraduate colleges of the University, the establishment of new programs, the elimination of old programs, and all other curricular matters as are delegated by the faculty; and b) library, institutional research, academic counseling, teaching and learning processes, grading system, class attendance, and eligibility requirements.
Curriculog Login
Faculty and staff members with Curriculog accounts can visit valpo.curriculog.com and log in to get started.
From the Proposals screen, you can select the following tabs:
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Click on New Proposal to begin writing a new curriculum change proposal.
Selecting a Form
Selecting the right form for your proposal is very important. Each form has unique fields and workflow steps required for the type of change you've selected based on academic level and university policy. All of the forms in Curriculog are based on the forms previously used by EPC and GEPC as well as our Academic Policies. For example, the U&G Prospectus is required as part of the Academic Program Initiation Policy before the Program New form can be used.
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- G: Indicates a Graduate program or course change form
- U: Indicates an Undergraduate program or course change form
- Catalog Year: Indicates the year the change will go into effect
- Preview Form: Allows you to view the questions on the form before actually starting a new proposal
- Start Proposal: Creates a new proposal and allows you to begin importing and updating catalog information
- Import:
This symbol indicates that you will first import the existing catalog information for this program or course and then make your tracked changes for the proposal. This import replaces the previous method of copying and pasting from a Word document of the catalog. - Workflow Steps: Indicates the number of steps a proposal of this type must complete before it can be published in the catalog
As the proposal moves through the workflow, you can see the decisions made (approve/deny) at each step (green thumbs-up
or red thumbs-down 
). Place your mouse over any circle for a description of the step and a status update as shown below. A dotted line around a circle 
indicates an optional step that only happens as needed, such as approval by the General Education Committee.
Examples from Testing:
Course Changes: Choosing Between Two Forms
Some course changes, such as renumbering, updating the title, changing the credit hours, or seeking General Education Committee approval for a course type change, require a new course to be created in Colleague rather than modifying the existing one. This allows the university to keep a history of significant changes made and to apply these changes to only the current student records who need them. In this way, we preserve the transcript data in Colleague for alumni even while launching new courses for incoming students.
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If a course is moving to a new college or department, please use the Course Deactivation form to stop the existing version of the course and use the Course New form to create the new version within the updated college or department. See the Office of the Registrar for assistance.
Importing Course or Program Information
For all forms with the 
symbol, an import of existing catalog information is required before you can start writing changes.
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You can see the Approval Steps on the right side of the screen and the participants (or approvers) with a note on the status (Incomplete). As the author of a proposal, you are given the Originator role in the workflow.
Catalog Administrator Only Section
Please do not use any fields in the Catalog Administrator Only section. The Office of the Registrar will manage these fields.
Updating the Curriculum Schema - Program Requirements and Degree Map
To update the curriculum for a program, follow the steps on the form under the heading "Curriculum Instructions."
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Using the "right" option in the placement of your custom text means that the custom text will appear to the right of the course above it as shown here:
Preview Curriculum
After updating the Curriculum Schema, preview the display of your updated curriculum by clicking the Preview Curriculum button. This is a great way to proofread your changes before implementing them.
"Save All Changes" vs "Validate and Launch Proposal"
To save your work and return later to continue editing, use the "Save All Changes" button. 
To submit your proposal through the workflow for committee review, use the "Validate and Launch Proposal" button. 
Notifications - Curriculog Dashboard
Curriculog sends email notifications regarding relevant proposals and also displays the My Recent Notifications list on your dashboard. Use the arrow buttons to scroll through updates regarding recent proposals. You can click to view any proposal mentioned in a notification.
Meeting Calendar- Curriculog Dashboard
Meeting dates for committees involved in curriculum management are published under Upcoming Events. The list view is displayed on your dashboard. To advance to the next page of meeting details, click Next. To see the month, week, or day view, click on the calendar icon.
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