Beforeyou start your work, it's crucial to complete
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your onboarding tasks on SilkRoad RedCarpet.
Step-by-step guide
Below is a breakdown of the forms included in the packet:
Open email sent by RedCarpetMailer@silkroad.com regarding Onboarding at Valparaiso University
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The email will contain a username and password. Once you are ready to proceed click on the onboarding link
You will be directed to RedCarpet where you can login using your assigned username and password (found in the onboarding email).
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After entering the requested information, you will be asked to update your password and then you’ll be directed to the SilkRoad Dashboard Summary
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Click on the Task Title and when new page opens select the link click here and enter your personal information.
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Complete all information on the Edit Profile Page
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After selecting Save & Complete Task, you will notice your dashboard now shows additional tasks to complete
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Complete W-4 Form:
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Complete Steps 1-5. If needed, form instructions can be found here.
Be sure to click on the purple sign button and scroll all the way to the end of the page and select the purple Save & Complete Task button.
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State of Indiana WH-4 Form:
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This form is mandatory even if you do not reside in Indiana.
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Form instructions can be found here.
Certificate of Residence WH-47 Form:
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Task will only be assigned if you are a resident of Kentucky, Michigan, Ohio, Pennsylvania, or Wisconsin.
Direct Deposit Agreement:
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Use your bank's routing number and your account number, if unsure of these numbers, contact your bank.
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Employment Eligibility Verification Form I-9 Part 1:
- Complete Section 1 only.
- For Section 2, email copies of approved documents and schedule a short video interaction.
- Copies sent to HR must include front & back if two-sided.
- Original documents must be presented during the live video interaction.
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You will not see a new task on the onboarding portal, Complete I-9 Section 1
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Complete sections 1 and scroll down to save & complete task
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Employment Eligibility Verification Form I-9 Part 2:
For Section 2, follow the instructions for Task: Submit Supporting Documentation to HR
Choose ONE document from List A OR one from List B plus one from List C
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- If submitting two documents, ensure they are from different lists, one from B and one from C.
- International Students: Use List A Section 5 (Foreign Passport and Form I-94).
Submission Details:
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1. Email copies of your documents to human.resources@valpo.edu
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After submitting packet and documents through email, use this link to schedule a live video interaction with an HR representative. During the interaction, present the same original document(s) submitted as copies in the previous step. You will be set a link for the video meeting.
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; Copies sent to HR must include front & back if two-sided.
2. After sending document email, schedule a video verification with an HR representative by clicking on you can book me.
3. Original and currently valid documents must be presented during the live video interaction, please have them ready for video verification.
International Student Employees: Use List A Section 5 (Foreign Passport and Form I-94).
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*Note to International student Employees* Ensure you have a Social Security Number on your documents before submission. Contact before beginning tasks, you will not be allowed to submit forms without it. Contact Andrew Knox, International Programs, for more assistance on obtaining a Social Security Card.
What’s next?
Now that you have completed all tasks, your forms will be processed by Human Resources and sent to the Payroll Department.
You will receive an email when you are eligible to work. You should not begin working before you and your supervisor have been notified that your hiring process has been completed.
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